Beginning – Selecting Software
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Selecting Software - The time and attendance basics
Basic Time and Attendance Biometric System Functionality
Selecting Software: Choosing the right software is essential. Focus on features and functionalities that meet your business needs. Basic time and attendance tools should include online access for viewing data and clock entries via laptop, mobile phone, or a tablet.
You should be able to check your data and clock entries online using your laptop, cellphone, or tablet. Data transfer from biometric devices should happen automatically, without requiring manual input.
You need the ability to modify data, including employees, employment histories, and clock entries. An audit trail should be available to track these changes for record-keeping purposes. Additionally, you should be able to add or import leave data to ensure employee hours total correctly every month.
Selecting Software - Reports & Statistics
Analytics Reports that Transform Your Business Strategy
There are a few reports that are essential for any clock system. These include an employee report (breakdown), summary report, daily attendance- and latecomers report. For a small enterprise, these should be your minimum requirement.
For a more business-intelligent system, reports and statistics that provide a company-wide overview. These should also allow you to drill down into detailed insights per department or employee. Ideally, the system should enable comparisons across different towns, areas, and department types.
Selecting Software - Shift rule automation
Manual Modifications – A NO-GO
The types shift rules and capabilities play a crucial role. In the end, it is important that you do not have to make any manual modifications in order to complete your monthly payroll run.
Some of the more advance shifts rules that you need to enquire about would be:
- Shift splitting into Saturdays, Sundays and Paid Public Holidays?
- The capability to handle different types of lunches (fixed lunch vs set lunch)
- Automatic assigning of shifts (without a roster)
- Capability to handle Paid Public Holidays?.
- Shifts longer than 24 hours (e.g. drivers)
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Automate Your Payroll with a Time and Attendance Biometric System
The Final Destination
Start clocking with up to 10 employees today! The ultimate goal of your time and attendance biometric system is to help automate your payroll process. By leveraging this advanced technology, you can ensure that the more calculations are automated, the less time it will take you to complete your payroll. This not only leads to fewer mistakes but also allows you to focus more of your attention on important matters.
To achieve optimal efficiency, your Best Time and Attendance Systems provider should offer software that comes with a suitable support contract to assist you during your monthly payroll runs.
Make sure you are not left in the dark about the benefits of automation! Get the best software tools at your fingertips and take your productivity to the next level.